Data Encryption

To ensure the highest level of security for all data stored within the Clear Ideas platform, we follow industry-standard practices for encryption at rest. These practices are designed to secure sensitive data from unauthorized access and enhance data integrity across the platform.

1. Encryption Key Management

• All data encryption keys are stored and managed by a secure key management service.
• Different keys are maintained for various types of data to limit risk exposure and improve data segregation.
• Key rotation is conducted periodically and upon any security event, ensuring keys remain secure and up-to-date.

2. Data Encryption Standards

• Clear Ideas employs strong symmetric encryption (minimum of AES-256) for encrypting data at rest, aligning with industry standards for security.
• Authenticated encryption methods are used where possible, providing additional assurance that data has not been tampered with and is safe to access.

3. Access Control Measures

• Access to encrypted data is governed by strict role-based access controls (RBAC), ensuring only authorized systems and personnel can access sensitive data.
• Permissions are minimized to uphold the principle of least privilege, limiting data access to only what is necessary for each role or service.

4. Auditing and Monitoring

• Access to encrypted data and encryption keys is monitored continuously, with logs maintained for all access events.
• Alerts are configured for unusual access patterns, including access attempts from unrecognized IP addresses, unexpected data requests, and access outside typical activity windows.
• Regular audits are conducted to review access logs, investigate unusual patterns, and verify compliance with security policies.

5. Storage Integrity and Maintenance

• Encrypted data storage undergoes routine checks to ensure integrity and reliability.
• Storage configurations are reviewed to confirm that encryption at rest remains enabled at all times, and encryption processes are periodically tested for robustness.

These practices are integral to Clear Ideas' commitment to secure, resilient, and compliant data storage. They form a key part of our overall security posture, protecting data confidentiality, integrity, and availability for all users of the platform.

Application-Level Encryption Practices

Clear Ideas implements application-level encryption to ensure that all extracted data remains secure and private, even within our platform. This level of encryption safeguards data from unauthorized access, making the content unreadable to Clear Ideas while still enabling users to perform efficient, AI-enhanced searches.

1. Data Encryption of Extracted Content

• All extracted data is encrypted at the application level, securing sensitive information from access within Clear Ideas.
• The encryption process ensures that data remains unreadable and inaccessible, protecting user confidentiality.
• Clear Ideas staff and systems cannot view or interpret the contents of encrypted data, even if it is stored within the application.

2. AI-Based Vector Search

• Clear Ideas utilizes AI-based vector search to provide high-quality search capabilities while maintaining data privacy.
• Unlike traditional full-text search, vector search allows users to locate relevant content through AI-powered semantic understanding, without decrypting or indexing extracted text.
• This approach maintains a high level of security by reducing the risk of data exposure during search operations.

3. Unencrypted File Titles for Search Accessibility

• File titles and metadata is available unencrypted the application to facilitate full-text search functions.
• Unencrypted titles allow for efficient searching, helping users quickly locate specific files without compromising the security of the extracted content.

Clear Ideas' application-level encryption practices are designed to prioritize user privacy, securing sensitive information while delivering effective search and retrieval options through advanced AI capabilities. This combination ensures both security and functionality, allowing users to leverage their data securely within the Clear Ideas platform.

Transport Layer Security

Clear Ideas enforces robust transport layer security (TLS) to protect data in transit across our platform. This ensures that all communications between users and the Clear Ideas application remain private, secure, and protected from interception.

1. Encrypted Connections via SSL/HTTPS

• All data transmitted to and from Clear Ideas is secured exclusively over SSL/HTTPS, with no exceptions.
• This encryption safeguards data from unauthorized access during transfer, providing confidentiality and integrity for sensitive information exchanged on the platform.

2. End-to-End Protection in Transit

• TLS encryption is maintained end-to-end, covering all interactions, including document uploads, downloads, AI-based searches, and user access across the Clear Ideas platform.
• Every connection to Clear Ideas, from user sessions to API requests, is protected by the latest encryption standards to prevent data exposure or interception.

3. Strong Cipher Suites and Security Protocols

• Clear Ideas enforces secure cipher suites and protocols, ensuring that encryption meets industry standards and is regularly updated to address new security vulnerabilities.
• Connections are verified with trusted SSL certificates, confirming the authenticity of the Clear Ideas platform and protecting users from potential impersonation attacks.

By strictly adhering to transport layer security protocols, Clear Ideas maintains a secure environment for all user interactions, safeguarding data in transit and reinforcing our commitment to privacy and security across every layer of our application.

Privacy Commitment

Clear Ideas is committed to respecting and protecting user privacy, ensuring that data is handled with the utmost confidentiality and security at every stage. Our platform is designed with privacy-first principles, implementing strong encryption practices and access controls to safeguard all user data. We only collect and process information necessary for providing and improving the Clear Ideas experience, and we do not access or share encrypted data contents.

To learn more about how we handle data, your privacy rights, and our practices for data collection and processing, please refer to our Privacy Policy.